How to Deal with Your Existing Landlord
During your search process, you’ll want to consult your existing lease agreement: does it contain any language about assignments? What about subleasing? Either terms contained within your lease agreement may contain restrictions about your ability to lease your existing space early. However, if there’s no language about subleasing or assignments, you’re welcome to do either at your discretion – but this is rare. Landlords want to control the quality of the tenants occupying their space; others will flatly reject a tenant’s ability to assign or sublet a rented space. In some lease agreements, landlords will permit subleasing with their consent and approval. If you have a good existing relationship with your landlord and have found a subtenant that would suit their needs, you shouldn’t have a problem. Otherwise, you may be on the hook for early termination penalties should you vacate the property prematurely.
You’ll also need to provide your landlord with a written notice of your move (usually 30 days in advance and by certified mail). The notice should include the following:
- Today’s date
- Name of landlord
- Property address
- Notice of intent to vacate and at which date
- A forwarding address
- Signature of tenant
Your landlord will likely reply by mail or email and discuss next steps. Be aware that they’ll want to put the property on the market as soon as possible and begin showing the space to potential tenants.
Ensuring a Smooth Transition to a New Office Space
If you’ve never relocated to a new office before, you should know one thing: starting early is your easiest way to avoid headaches. Planning, searching, making decisions, and finally executing the plan could take over a year – and that’s generous for small-to-medium sized businesses.
The most important part of initiating an office move is to communicate clearly and honestly with your team. Not only will this move affect their workspace, it’ll impact their commute and daily routine, so the more notice you give, the more excited they’ll be about a shiny new office.
You’ll need help dealing with the nitty gritty details of the new space, so enlist some of the more excited employees to help manage seating arrangements, purchasing of new furniture, equipment, and decor, and to inventory existing possessions that may be obsolete or unneeded in the new space.
You’ll also want to ensure everything is packed, moved, and unpacked according to your needs once you get to the new office. Because continuity of business is key, having someone there to supervise the movers and ensure everything is setup correctly for day one will help avoid a painful first day. Getting necessary infrastructure like internet, phones, and cable connected before the move-in date goes without saying.
Lastly, looking back at the old space, hiring a professional cleaning service will help once you’ve cleared out your equipment and furniture. Any unneeded or unwanted furniture should be donated, recycled, or sold at warehouse auction – and you’ll need someone to help organize that, too.
Once you’ve settled in, completed your months-long journey and started a new one, don’t forget the small stuff: your employees will want to celebrate – and so should you.
Blog Source – Written by John Heimbigner, VP Sales Officespace
Looking for commercial real estate broker in Northern Kentucky and Greater Cincinnati that has all of the qualiteis listed above? When you need experienced commercial real estate agents on your side, you can count on KW Commercial to provide you with the assistance you’re looking for. With our team of real estate agents, we’re sure to find you the right property for the right price.
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